Effective: July 7, 2026 · Last updated: August 25, 2026 · Version 1.4
These Terms & Conditions ("Terms") govern your access to and use of the DocketVox Service ("Service"). By creating an account or using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service.
These Terms should be read together with our Privacy Policy.
You must be at least 18 years old and authorized to practice law or work under the supervision of a licensed legal professional in your jurisdiction. By using the Service, you represent and warrant that you meet these requirements.
DocketVox is a productivity tool that enables real-time dictation with browser-based speech-to-text transcription and transmission of notes as emails. When you sign in with Microsoft, outbound mail is sent through your Microsoft account (Mail.Send, via Microsoft Graph). When you sign in with Google, outbound mail is sent through DocketVox's own authenticated system email account over SMTP — we do not access or send through your Gmail. See the Privacy Policy §1.2 for details.
Key features and limitations include:
Important Limitations: The Service is a productivity tool only. It does not provide legal advice, legal research, document review, or case strategy. It does not create, preserve, or guarantee attorney-client privilege, work-product protection, or any other confidentiality protection. Communications occur via standard email protocols. You are solely responsible for the accuracy, completeness, legal sufficiency, and appropriate use of all content you create or transmit through the Service.
You are solely responsible for maintaining the confidentiality of your credentials, PIN, and all activity under your Account. You agree to notify us immediately of any unauthorized use.
PINs are salted and hashed before storage. We cannot recover a forgotten PIN. Account recovery uses a time-limited reset token sent to your designated recovery email.
We may suspend or terminate Accounts that violate these Terms or for security or operational reasons.
Your privacy is fundamental to the design of the Service. For regular dictation, note body text is relayed through DocketVox's servers to your email recipient and is never stored on our infrastructure. Audio is transcribed entirely on-device by a local Whisper model (see the Service Description) and never leaves your device.
Encrypted Secure Send and the Encrypted Vault are exceptions: content is stored encrypted (AES-256-GCM) on our servers and can only be decrypted on the client — Secure Send after the recipient verifies via a one-time code, and vault blobs using keys derived on your device from your passphrase or passkeys. See our Privacy Policy for full details.
We collect only the minimum data necessary (primarily account metadata, authentication tokens, and usage/audit metadata). Full details are in our Privacy Policy, which is incorporated into these Terms by reference.
You agree to use the Service only for lawful purposes. You may not:
The Service integrates with Google and Microsoft for OAuth authentication and email sending, and uses a small number of essential service providers: Stripe (payment processing), Cloudflare (bot protection on the public demo), Hugging Face and jsDelivr (delivery of the on-device speech model and library), Google Fonts (typography on our public pages), and our hosting provider. These services are governed by their own terms and privacy policies. We are not responsible for the availability, security, or data practices of these providers.
We (and our licensors) own all rights, title, and interest in the Service, including software, design, branding, technology, and documentation. You receive a limited, non-exclusive, non-transferable license to use the Service solely as permitted by these Terms.
You retain all ownership rights in your dictation content, notes, and transcriptions. We claim no intellectual property rights over your User Content.
Any feedback or suggestions you provide may be used by us without restriction or obligation to you.
NO WARRANTY. THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT ANY WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. WE DISCLAIM ALL WARRANTIES, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.
WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE, ERROR-FREE, OR AVAILABLE AT ANY PARTICULAR TIME, OR THAT TRANSCRIPTIONS WILL BE ACCURATE OR COMPLETE, OR THAT EMAILS WILL BE DELIVERED WITHOUT DELAY.
LIMITATION OF LIABILITY. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, GOODWILL, BUSINESS INTERRUPTION, OR DAMAGES ARISING FROM:
OUR TOTAL LIABILITY FOR ANY CLAIM ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE GREATER OF $100 USD OR THE TOTAL AMOUNTS YOU PAID US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.
You agree to indemnify, defend, and hold harmless DocketVox, its affiliates, and their officers, directors, employees, and agents from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to:
DocketVox offers subscription plans through our payment processor, Stripe. By subscribing, you agree to the following:
New subscribers receive a 14-day free trial with full access to all features. No credit card is required to start the trial.
We offer two subscription options:
Subscriptions are billed in advance on a recurring basis through Stripe. By providing a payment method, you authorize Stripe to charge you on a recurring basis. You are responsible for keeping your payment method current. Prices may change with at least 30 days' notice.
You may cancel your subscription at any time through the Customer Portal (accessible from the app). Monthly: access continues through the end of your current billing period; no partial-month refunds. Annual: if you cancel mid-period, contact support@DocketVox.com to request a refund; approved refunds are processed to your original payment method.
You are responsible for any applicable sales, use, value-added, or other taxes, which will be added to your subscription price where required by law.
Certain features — including sending notes, Secure Send, reminders, and timekeeping — require an active subscription or trial and are enforced at the API level. Without an active subscription or trial, these features return a payment-required response and are unavailable. On-device dictation (speech-to-text transcription) works without a subscription.
We may suspend or terminate your access to the Service at any time, with or without cause and without prior notice. Upon termination, your right to use the Service immediately ceases.
We may also suspend or terminate Accounts that violate these Terms or for security or operational reasons.
You may request deletion of your Account and associated data at any time by emailing support@DocketVox.com; we will process deletion requests within 30 days. (Automated self-serve account deletion is on our roadmap and not yet available.) Provisions regarding intellectual property, disclaimers, limitation of liability, indemnification, and governing law shall survive termination.
These Terms are governed by and construed in accordance with the laws of the State of Rhode Island, without regard to its conflict-of-law principles.
Any dispute arising out of or relating to these Terms or the Service shall be resolved by binding, confidential arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules. The arbitration shall be held in Providence County, Rhode Island. The arbitrator's decision shall be final and binding.
You agree to resolve disputes on an individual basis only and waive any right to participate in a class action, class-wide arbitration, or representative proceeding.
If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
We may update these Terms from time to time. Material changes will be communicated via the email address associated with your Account and/or through a notice in the application. The "Last Updated" date and version number will reflect revisions. Continued use of the Service after the effective date of changes constitutes your acceptance of the revised Terms. If you do not agree, you must stop using the Service.
These Terms, together with the Privacy Policy, constitute the entire agreement between you and DocketVox regarding the Service and supersede all prior agreements. Our failure to enforce any provision shall not constitute a waiver. You may not assign or transfer these Terms without our prior written consent. We may assign these Terms without restriction. If any provision is held unenforceable, the remainder shall continue in effect.
For questions about these Terms: support@DocketVox.com.